Fractional Operations · Miami
Stretch the power of every dollar.
Apex Executive Services maximizes your return on investment by running the operations behind your business, from the numbers and the people to the systems and the strategy. You stay focused on growth.
Who We Serve
Two kinds of clients. One standard of excellence.
Whether you are raising your next round or running a business with a full calendar, every dollar should work harder. We find where it doesn't, fix it, and keep it running.
Services
Executive-level operations, without an executive-level payroll.
Financial Operations
Billing, collections, bill pay, cash visibility, and a monthly close your accountant will thank you for.
Cost & Vendor Strategy
Contract reviews, renegotiations, procurement, and finding the spend that isn't earning its keep.
People & HR Operations
Hiring workflows, onboarding, offboarding, and the policies that keep a growing team running smoothly.
Systems & AI Automation
Workflows and AI tools that take repetitive work off your team's plate, set up and maintained for you.
Growth & Strategy
Process design, KPIs, and operating plans that turn where you are into where you want to be.
Deals & Fundraising Support
Data rooms, diligence preparation, and M&A support when the stakes are highest.
Our Approach
A clear path from first conversation to lasting results.
Assess
Two weeks
A close look at how money, people, and systems move through your business, with a written plan of the highest-return fixes.
Build
Two to four weeks
Processes documented, waste removed, and the right tools and automations put in place.
Run
Monthly
An ongoing partnership on a fixed monthly fee, with one clear report each month on what changed and what it saved.
For Early-Stage Startups
Investor-ready operations from day one.
You should be building product and raising capital. We run the operations underneath, so every dollar of runway goes further and your records are ready the moment an investor or acquirer asks.
The Challenge
What we hear from founders.
Runway is shrinking
Spend creeps up across tools, vendors, and contractors, and no one has time to find the waste.
Diligence is coming
Records, contracts, and processes aren't organized for the questions an investor will ask.
Founders doing admin
Hours meant for the company go to billing, onboarding, and investor updates.
What's Included
Everything beneath the surface.
- Spend review and vendor renegotiation
- Contract tracking with renewal alerts
- Billing, collections, and bill pay
- Hiring, onboarding, and offboarding workflows
- Monthly close package for your accountant
- Systems setup and AI automation
- Monthly investor update, drafted for you
- Data room build and diligence preparation
Engagements
Transparent, fixed fees.
Operations Assessment
Credited toward any retainer
$750One time
A two-week review of your operations, spend, and systems, with a written plan and a private walkthrough.
Starter
Pre-seed and seed, under 10 people
$1,500Per month
Billing, bill pay, vendor and renewal tracking, and a clean monthly handoff to your accountant.
Core
Seed to Series A, 10 to 40 people
$3,000Per month
Everything in Starter, plus the monthly close package, investor update, people operations, spend management, and a monthly strategy review.
Deal Support
For a raise or acquisition
From $5,000Per project
Data room build, diligence preparation, and contract and vendor cleanup.
Fees are starting points. Final scope and pricing are set in a written agreement.
For Small Businesses
Keep more of what you earn.
We get you paid faster, cut the spending that isn't paying off, and take the back-office work off your desk, so you can focus on the business you built.
English · Español
The Challenge
What we hear from owners.
Money owed to you
Invoices go out late, and no one has time to follow up on the ones 30, 60, or 90 days past due.
Spending that leaks
Subscriptions, suppliers, and contracts quietly cost more every year.
No clear numbers
You learn how the month went when your accountant tells you, weeks later.
What's Included
The daily work, done quietly and correctly.
- Invoicing and follow-up on late payments
- Bill approvals and scheduled payments
- Supplier, subscription, and contract cost reviews
- Payroll preparation for your payroll provider
- Simple systems and automations that save hours each week
- A one-page monthly report on your numbers
Ideal for
Service businesses with 5 to 50 employees: medical and wellness clinics, agencies, contractors, property managers, and professional practices.
Engagements
Transparent, fixed fees.
Operations Tune-Up
Credited toward a retainer
$500One time
A review of how money, spending, and admin move through your business, with a written plan of what to fix first.
Operations Autopilot
Priced by volume
$1,000 to $1,500Per month
Invoicing and collections, bill pay, cost reviews, payroll preparation, automations, and a monthly report.
Fees are starting points. Final scope and pricing are set in a written agreement.